Get confirmation of a coworking guest access end time
Example: A member wants a guest meeting after reception closes. The normal guest access instructions cover staffed hours only.
An assistant is an alternative when one person's access differs from the guest's permission.
A guest invitation is sufficient when the meeting stays within approved staffed hours.
This article is from Righthand. The customer story and result are illustrative.
The work that the customer wants
A member wants a guest meeting after reception closes. The normal guest access instructions cover staffed hours only.
The manager supplies the member email and approved guest procedure. Building staff give approval for after-hours access.
The Righthand has its own email address and phone number. You can give instructions by email, text, phone, or Slack. Righthand introduction.
For this example, the Righthand uses its own email address. It identifies itself as the team's assistant. Company account access is a different setup choice. Account connections.
The request to the Righthand
Send the member the supplied guest procedure.
>
Get the meeting start and end times.
>
Send the after-hours request to building staff.
>
Get approval before you offer guest access.
>
Send the community manager the result in this conversation.
>
Use Pacific time for the deadline.
What the Righthand does
The Righthand sends these questions by email. It sends the reply to the community manager.
A member’s own access does not establish guest permission.
An illustrative result
The member's meeting ends at 8 PM, two hours after reception closes. After-hours guest access remains unapproved.
The manager gives a decision about the access arrangement or gives a meeting time during staffed hours.
Access and permission
If you want direct account access, connect the account independently. Make sure that the Righthand has the necessary operation and access. A catalog entry does not establish each available action. Connection Permissions.
With Ask, an outward instruction must identify the recipient and task. New approval can be necessary for a changed commitment. Connection tool permissions are another required control. Communications Policy.
Try the procedure with one task
- Give the Righthand one task with a teammate as the contact.
- Make sure that the teammate receives the permitted email.
- Tell the teammate to reply with a different request.
- Compare the returned decision with that reply.
- Examine the email records in Activity.