Collect orchestra substitute availability for one rehearsal
Example: An orchestra must have a substitute for one rehearsal. The conductor selected two musicians, but only one can take the assignment.
An assistant is an alternative when the administrator must compare replies before giving confirmation of one person.
Direct email is sufficient when the selected musician already gave complete availability.
This article is from Righthand. The customer story and result are illustrative.
The work that the customer wants
An orchestra must have a substitute for one rehearsal. The conductor selected two musicians, but only one can take the assignment.
The administrator supplies the two approved contacts, rehearsal time, and fee. The conductor gives approval for musician selection.
The Righthand has its own email address and phone number. You can give instructions by email, text, phone, or Slack. Righthand introduction.
For this example, the Righthand uses its own email address. It identifies itself as the team's assistant. Company account access is a different setup choice. Account connections.
The request to the Righthand
Contact the two musicians at their supplied email addresses.
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Get availability for Wednesday from 6 to 9 PM.
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Give the approved fee from the brief.
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Tell each musician that availability does not establish an assignment.
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Send the orchestra administrator the result in this conversation.
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Use Pacific time for the deadline.
What the Righthand does
The Righthand sends these questions by email. It sends the reply to the orchestra administrator.
A reply about availability does not establish musical suitability or an employment agreement.
An illustrative result
One musician can attend the complete rehearsal. The other can attend only the final hour. The conductor must select a musician.
The administrator gets the conductor's decision before the assistant sends an assignment confirmation.
Access and permission
If you want direct account access, connect the account independently. Make sure that the Righthand has the necessary operation and access. A catalog entry does not establish each available action. Connection Permissions.
With Ask, an outward instruction must identify the recipient and task. New approval can be necessary for a changed commitment. Connection tool permissions are another required control. Communications Policy.
Try the procedure with one task
- Give the Righthand one task with a teammate as the contact.
- Make sure that the teammate receives the permitted email.
- Tell the teammate to reply with a different request.
- Compare the returned decision with that reply.
- Examine the email records in Activity.