AI for translation agencies
Prepare a source-version and delivery brief for translation agencies: three administrative tasks, a synthetic worked example, and a complete reviewed brief.
Quick answer
For translation agencies, start with a source-version and delivery brief for the translation project manager. Prepare the source handoff precisely before reviewers or translators begin work. Righthand can help prepare the administrative draft from inputs you authorize; staff review its evidence and decide the next action.
Three desk tasks
1. Check intake versions
Show which files the accepted brief actually names.
2. Prepare terminology questions
List changed or missing glossary references for staff review.
3. Track delivery evidence
Separate submitted output from linguist-reviewed acceptance.
Who owns each handoff?
| Input | Proposed assistant deliverable | Responsible person |
|---|---|---|
| approved project register and source-file index | source-version and delivery brief with record references | translation project manager |
| Missing or contradictory fields | Exception and source-linked question | Named source owner |
| Approved next step | Reviewable coordination draft | Staff authorize external action |
Worked example: three records, three outcomes
The following inputs and outputs are synthetic, not customer results. Read them as a test packet for this desk.
| Illustrative source row | Useful worked output |
|---|---|
| Project T-11: source package contains files Rev A and Rev B, but the accepted request names Rev A. | Return the source-version question before preparing the translator’s delivery packet. |
| Project T-12: target language is French; copied handoff calls it Spanish. | Flag the target-language discrepancy and preserve the original request reference. |
| Project T-13: client changed the glossary after review started. | Show a proposed terminology update for staff decision rather than silently replace the agreed reference. |
Correction check: Verify source version, target language, and glossary approval together. Translation preparation should not label a file professionally accepted or suitable for a certified use.
Complete first-run brief
Prepare a source-version and delivery brief from approved project register and source-file index. Cover October 12–16, 2026; use America/Los_Angeles for date cutoffs. Include these source fields: project ID, source version, target language, glossary version, review date, owner. Trigger: Monday at 9 AM. Output: a source-linked Markdown draft in my private review thread, grouped by next action and owner. Reviewer: the translation project manager. Flag missing fields or conflicting versions. Keep translation quality, certifications, terminology approval, and commercial terms with staff. Do not send messages, change source records, or spend money. Result check: Confirm project, language, source version, and reviewer against the accepted brief.
Replace the illustrative dates and source locations before running this task. Use an approved extract when a native connection and its exact actions have not been verified; the extract remains a snapshot, not live synchronization.
First-week check and failure boundaries
Pilot one translation project’s intake-to-review handoff and inspect the version packet before production starts. New filenames need not represent approved scope. A target-language label copied from another project can misroute work. Keep translation quality, certifications, terminology approval, and commercial terms with staff. When an input changes, rerun the affected comparison and retain its source reference; do not overwrite the authoritative operational record with a draft.
The Righthand documentation explains setup. Consult source-record guidance for the underlying system, and use Features to check the proposed task fit. Review Pricing against the actual pilot workload before expanding.