# Use Notion for a renewal decision queue

Example: A business data source stores renewal dates and review status. A reminder list includes contracts already decided for cancellation.

By Righthand Team · 2026-10-19

Source: https://www.righthand.ai/blog/use-notion-for-a-renewal-decision-queue

Keep Notion as the source for its records. A Righthand can use available information for the decision below.

This article is from Righthand. The example and result are illustrative. This guide has no executed integration test.

## The customer task

A business data source stores renewal dates and review status. A reminder list includes contracts already decided for cancellation.

[Provider documentation](https://developers.notion.com/reference/query-a-data-source). The documentation gives information about querying a data source with filters and sorting. Current documentation separates data sources from the older database-query interface.

## Make account access explicit

If Notion is available in [Connections](https://docs.righthand.ai/guides/adding-your-first-connection), connect the intended account. Give the Righthand access to that connection.

Provider documentation does not establish installed Righthand operations. Examine the connection’s available tools before assigning direct account work.

For direct account work, the connection must have the necessary read or write operation and permission. If that operation is unavailable, supply the information in a message. The owner must make any account change in that case.

[Connection Permissions](https://docs.righthand.ai/guides/add-a-connection) gives information about account access and tool permissions. Give only the access necessary for the identified task.

## The request to the Righthand

> Read the supplied renewal data source.
>
> Select upcoming renewals without an accepted decision.
>
> Do not include records with a supplied final decision.
>
> Send the owner the result before 3 PM Friday.
>
> Use Pacific time.

## Use the provider records for the result

Identify the exact data source and its property meanings. Use filters for the owner's decision. Follow returned pagination so the report does not treat one page as the complete source.

A date approaching does not override a completed cancellation decision.

For a permitted write, examine the resulting account record. A proposal does not establish a completed change.

For an external message, identify the recipient and permitted task. **Ask** uses an explicit instruction or approval. Connection tool permissions are another required control. [Communications Policy](https://docs.righthand.ai/security/external-communications).

## An illustrative result and next step

> The queue has three undecided renewals. Two canceled contracts must not receive renewal reminders.

The owner gives a teammate the review work for the undecided records.

## Try one account task

1. Give the Righthand one identified source record.
2. Compare its result with that source.
3. Examine the account record after a permitted write.
4. Examine the work in [Activity](https://docs.righthand.ai/guides/working-with-your-righthand).

If a direct operation is unavailable, give the source information in a message. This does not establish a direct integration.

## When the account tools are sufficient

Use Notion directly when its existing view gives the complete answer and no other conversation is necessary. A person can make the decision from that view.

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