# Collect equipment requirements for a brewery taproom event

Example: A brewery hosts a local speaker. The speaker wants a projector, but the taproom normally supplies only a microphone.

By Righthand Team · 2026-10-16

Source: https://www.righthand.ai/blog/collect-brewery-taproom-event-equipment-needs

An assistant is an alternative when a speaker can change the presentation to match available equipment.

An equipment checklist is sufficient when all requested items are already available.

This article is from Righthand. The customer story and result are illustrative.

## The work that the customer wants

A brewery hosts a local speaker. The speaker wants a projector, but the taproom normally supplies only a microphone.

The manager supplies the approved room equipment and speaker email. Any rental must have the manager's approval.

The Righthand has its own email address and phone number. You can give instructions by email, text, phone, or Slack. [Righthand introduction](https://docs.righthand.ai/introduction).

For this example, the Righthand uses its own email address. It identifies itself as the team's assistant. Company account access is a different setup choice. [Account connections](https://docs.righthand.ai/guides/adding-your-first-connection).

## The request to the Righthand

> Send the speaker the supplied equipment list.
>
> Get the equipment necessary for the presentation.
>
> Get permission to use a talk without projected slides as an alternative.
>
> Send the rental request to the manager.
>
> Send the taproom manager the result in this conversation.
>
> Use Pacific time for the deadline.

## What the Righthand does

The Righthand sends these questions by email. It sends the reply to the taproom manager.

The venue’s equipment list gives approval for what the assistant can offer.

## An illustrative result

> The speaker can give the talk without slides if printed notes are available. A projector rental is unnecessary.

The manager gives approval for the printed notes and tells staff how to set the room.

## Access and permission

If you want direct account access, connect the account independently. Make sure that the Righthand has the necessary operation and access. A catalog entry does not establish each available action. [Connection Permissions](https://docs.righthand.ai/guides/add-a-connection).

With **Ask**, an outward instruction must identify the recipient and task. New approval can be necessary for a changed commitment. Connection tool permissions are another required control. [Communications Policy](https://docs.righthand.ai/security/external-communications).

## Try the procedure with one task

1. Give the Righthand one task with a teammate as the contact.
2. Make sure that the teammate receives the permitted email.
3. Tell the teammate to reply with a different request.
4. Compare the returned decision with that reply.
5. Examine the email records in [Activity](https://docs.righthand.ai/guides/working-with-your-righthand).

[Compare plans](https://www.righthand.ai/pricing). [Get a Righthand](https://teams.righthand.ai).