# AI for recruiting agencies

Prepare an interview-context discrepancy packet for recruiting agencies: three administrative tasks, a synthetic worked example, and a complete reviewed brief.

By Righthand Team · 2026-10-13

Source: https://www.righthand.ai/blog/ai-for-recruiting-agencies

## Quick answer

For recruiting agencies, start with an **interview-context discrepancy packet** for the recruiting coordinator. Prepare scheduling and feedback handoffs around applications, avoiding unsupported inferences about hiring decisions. Righthand can help prepare the administrative draft from inputs you authorize; staff review its evidence and decide the next action.

## Three desk tasks

### 1. Reconcile interview times

Surface conflicts between current notes and prepared candidate communication.

### 2. Track missing feedback

List absent evaluations for the responsible reviewer without scoring candidates.

### 3. Prepare application context

Retain job-specific identity when one candidate has several applications.

## Who owns each handoff?

| Input | Proposed assistant deliverable | Responsible person |
| --- | --- | --- |
| approved application export and scheduling notes | interview-context discrepancy packet with record references | recruiting coordinator |
| Missing or contradictory fields | Exception and source-linked question | Named source owner |
| Approved next step | Reviewable coordination draft | Staff authorize external action |

## Worked example: three records, three outcomes

The following inputs and outputs are synthetic, not customer results. Read them as a test packet for this desk.

| Illustrative source row | Useful worked output |
| --- | --- |
| Application R-81: interview time changed in the recruiter note but the candidate draft is unchanged. | Show the time conflict and prepare corrected coordination wording for review. |
| Application R-82: candidate profile appears under two separate job applications. | Keep application references distinct; do not count the profile as two different people. |
| Application R-83: interview feedback is absent after the scheduled conversation. | Prepare a missing-feedback question instead of infer rejection or advancement. |

**Correction check:** Check application and job references before sharing any status. A completed interview slot does not establish an evaluation, hiring decision, or authorization to contact another employer.

## Complete first-run brief

> Prepare an interview-context discrepancy packet from approved application export and scheduling notes. Cover October 12–16, 2026; use America/Los_Angeles for date cutoffs. Include these source fields: application ID, candidate reference, job ID, interview time, time zone, feedback owner. Trigger: Monday at 9 AM. Output: a source-linked Markdown draft in my private review thread, grouped by next action and owner. Reviewer: the recruiting coordinator. Flag missing fields or conflicting versions. Do not rank, reject, advance, or make hiring judgments; leave candidate decisions with staff. Do not send messages, change source records, or spend money. Result check: Check application/job identity and the current interview time with the recruiting coordinator.

Replace the illustrative dates and source locations before running this task. Use an approved extract when a native connection and its exact actions have not been verified; the extract remains a snapshot, not live synchronization.

## First-week check and failure boundaries

Try one interview-coordination day and compare the handoff list with the responsible recruiter’s current application records. A single person can appear in several application records. Scheduled attendance does not prove feedback or advancement. Do not rank, reject, advance, or make hiring judgments; leave candidate decisions with staff. When an input changes, rerun the affected comparison and retain its source reference; do not overwrite the authoritative operational record with a draft.

The [Righthand documentation](https://docs.righthand.ai/introduction) explains setup. Consult [source-record guidance](https://support.greenhouse.io/hc/en-us/articles/11402458580379-Greenhouse-Recruiting-glossary) for the underlying system, and use [Features](/features) to check the proposed task fit. Review [Pricing](/pricing) against the actual pilot workload before expanding.